Team Assistant/Researcher – Berlin.
Cogs Agency is a specialist digital recruitment agency with offices in London, Hong Kong and Berlin. We match the brightest digital talent with the industry’s leading agencies and most exciting brands.
We work for leading digital and integrated agencies, as well as blue chip companies and start-up brands across UK, Europe and Asia. We are proud winners of the 2011 ‚Agency of the Year‘ Award at the MARAs.
The Team Assistant/Researcher is a support and administration role working at Cogs Agency’s Berlin office. We will be building team of 4 recruitment consultants in the first 12 months of setting up the office and the Team Assistant/Researcher will support this team.
Currently we have a senior consultant based out of our office Mathieu Ritter. The role has a line report to him and will also report into Liam Morgan, Managing Director who is based in London.
Key duties
General Admin and support
- Office management tasks; ordering office supplies
- Answering most incoming telephone calls, taking messages and transferring telephone calls internally.
- Updating candidate CVs, contact information,
- Managing the candidate process; including chasing candidates for passports and reference visa details. Saving information in appropriate files.
- Acting as a central ‘hub’ for candidate queries related to contractual issues
- Helping to arrange interviews and liaising with clients and candidates to facilitate meetings.
- Supporting Mathieu Ritter. Updating diary and managing database
Sourcing Candidates
- Advertising job vacancies on behalf of clients; writing compelling, clear job adverts using relevant job boards and social media outlets
- Using social media and relevant job boards to proactively identify and approach suitable candidates
- Receiving and reviewing candidate job applications, CVs and portfolios; managing interviews and short-listing candidates for roles
- Preparing CVs and accurate descriptions of candidate skills to forward to clients
.
Accounts administration
- Supporting our accounts team. Dealing with our German Accountants. HPTP
- Liaising with clients on invoicing and payment queries
- Assist the Cogs Agency accounts team in completing account opening forms
- Managing consultant expenses on a monthly basis by collecting receipts’ and entering details onto spreadsheets
- Track and process supplier invoices (mobile phone bills) sending to HPTP and UK
- Managing the office petty cash by collating receipts’ into a spreadsheet and sending details to Cogs London account team
- Liaising with the accounts team where necessary on timesheet and invoicing issues
Key Skills Required for the Role:
- Excellent communication skills, both written and verbal ( Good level of English)
- Professional telephone manner
- Good attention to detail
- Good organisational skills
- An ability to prioritise work and complete tasks with quick turnaround times
- Good maths skills and an ability to solve mathematical problems
- Good Microsoft Excel skills, including an ability to create spreadsheets and formulas, as well as exporting data from other sources
- 1-2 years experience in an administration role ideally in a recruitment company
- Must be eligible to work in Germany
- Some travel to London may be required
